We may earn money or products from the companies mentioned in this post. Lori Ballen is a member of the Amazon Associates Program
It’s said that the average agent manually dialing can make about 30 calls in an hour and can increase that by up to 3 times with an autodialer. The best cold calling software for real estate can save time, and increase productivity.
In this guide to the best auto dialer for real estate agents, you’ll find the basics, how and why they are used, real-life agent comparisons and opinions, and a list of products. In addition, you’ll notice quotes from actual agents about real estate dialers.
Multiply calls and live connections
Dial 60-80 contacts per hour, with no awkward connection delays. That means fewer hangups, more quality conversations, and more closed deals. All with no per-minute fees, for total prospecting freedom.
Quick List of the Best Real Estate Dialers
- Phone Burner [Free Trial]
- Vulcan7 [best quality Expireds, FSBOs, FRBO/Investors, and GeoSearch neighborhood leads ]
- ProspectBoss (Formally SalesDialers)
- LeadsRain [Get Minutes Free]
- Espresso Agent
Let Vulcan7, one of the best dialers for real estate, help with higher quality leads and innovative ways to contact homeowners that you have never had before.
Vulcan’s products are unique and successful because they partner only with the right people. Geo and Neighborhood search is also available
If you make outbound sales, you know that up to 70% of your phone time is wasted, which is a shame because live conversations are where the money is made.
That’s why PhoneBurner is an absolute game-changer. It’s one of the best dialers for real estate because you can reach 4x more contacts per hour AND build a more substantial, more engaged pipeline.
In addition to dialing for you, PhoneBurner:
- It eliminates having to listen to voicemail recordings
- Leaves your voicemail for you
- Sends personalized emails for you
- Offers powerful lead filtering for better dial sessions
- Tracks email opens, link clicks, attachment/video views
- Can “retarget” your contacts
- Records calls and tracks individual/team analytics
- Can provide you with Local Caller IDs
- And more
PhoneBurner is the most user-friendly agent dialer on the market, and it’s cloud-based, so you can access it from anywhere.
Here’s a free trial for you to test out PhoneBurner
LeadsRain is one of the best auto dialer systems that manages incoming and outgoing calls between available agents to optimize the agent’s inputs and simultaneously exterminate the loss of prospects.
- Predictive Dialer
- Ringless Voicemail
- Voice Broadcasting
- Rich Text Messaging
- Connect the prospects with a combination of inbound and outbound call facility
- Direct marketing method to reach out to the crowd with local accent via pre-recorded messages
- Precisely targeting the audiences according to their time zones for direct communication
- Personalized way of outreaching customers by using area-codewise Caller ID to drive outstanding connectivity
- A tool to record all the calls for future training and optimized quality purposes
- Take over the command of calls from the agent as per the need of the hour
Learn More about LeadsRain
ProspectBoss is excited to introduce their new AI for real estate, Ava. Ava automatically interacts with your leads, qualifies them, and books listing appointments for your team – saving you time and money!
Ava qualifies leads, books appointments, and sends messages.
Ava interacts with all of your real estate contacts automatically by sending emails and texts. In addition, Ava is programmed to be polite, friendly, and intelligent.
Real Estate AI software is always getting smarter with innovations. For example, Ava learns about her surroundings and improves over time by analyzing data from emails, texts, and calls she makes to your contacts.
The bottom line is that ProspectBoss AI will save you work hours every week for a very affordable rate!
In addition, a dialer increases REACH, which is essential for lead generation just before conversion.
The Basics of Auto Dialers
Power dialers generally work on any phone or computer with an Internet connection. Power dialers take the hassle out of hand-dialing numbers and connect you to prospects interested in the services you have to offer a heck of a lot faster.
With a dialer, you’re able to avoid human errors such as misdialing. In addition, the immense amount of time you save as a real estate agent you can then use to do more critical tasks such as speaking live with a prospect interested in speaking with you.
With automation, you can also avoid the annoyance of answering machines. Instead, when an automatic dialing service contacts your prospects, you’re able to take notes during the call, which are then digitally transferred to your personalized database.
If the system detects an answering machine, your personalized pre-recorded message is left for the prospect as the system immediately moves on to the next prospect.
As your message is left on the answering machine, the system is already in the process of initiating contact with the next prospect on the list.
To get technical, an autodialer is any software or electronic device capable of dialing prospect telephone numbers automatically.
When a caller answers on the other end of the line, one of two scenarios occurs: the system will automatically connect the call between the prospect and the real estate agent, or a pre-recorded message allows the prospect to accept the call or decline the call.
If the system reaches an answering machine, it leaves the real estate agent’s pre-recorded message. The automatic message left for the real estate agent takes the time to leave a live message. Answering machines are time killers for today’s busy real estate agents.
Once the message has been left, the prospect is then allowed to either return the agent’s call or not return the call. In either case, the agent’s valuable time has not been wasted.
I used ArchAgent with Cole. It worked very well. I stopped using it because I wouldn’t say I like calling strangers.
Types of Auto Dialers
There are four types of auto-dialers: a smart autodialer, a semi-automatic dialer, a telemarketing dialer, and a natural predictive dialer.
A smart auto dialing system features capabilities such as sending personalized messages. It can also collect feedback from touch-tone or speech. A specialized speech engine is included with this type of system, which helps the user convert text to speech.
It also has intelligence that enables it to recognize speech instantly over any telephone line. Message templates are used when personalizing messages.
A semi-automatic dialing system is an auto-dialer controlled by a human. Every action performed by the system, such as leaving messages, playing an automated recording, and dialing prospect telephone numbers is all performed by the real estate agent.
I Used Vulcan7. But I only had two markets, so I stopped. Not enough Expireds. Once more markets open up again, I’d get it. GET IT IF YOU CAN. Now I hear they have email addresses of homeowners. Wished they had it when I was using it.
And these actions are performable with just the simple touch of one key. While the agent is initiating all of the contact and doing the work, it’s still a time-saver for the agent.
This is a tool commonly utilized by real estate agents to increase productivity, and overall efficiency.
A telemarketing dialing system is a dialer of enterprise-grade level. These types of dialing systems must provide users with two primary key features.
An enterprise-grade dialing system has the capability to make large-scale numbers of calls. It’s also designed to allow for system integration through an API, or application programming interface.
Most of these types of systems for commercial use tend to include computer networking technology. More advanced enterprise dialing systems are known as distributed dialers. These are independent dialers with remote accessibility. They are controlled by a call dispatching program and the Internet links them together.
In this day-and-age, with optimization, some systems are able to sustain as many as 2,000 calls on just one server. A natural predictive dialing system includes the same benefits as the other dialing systems mentioned with the additional benefit of call progress analysis, or CPA. This perk further ensures that the agent connects with a hot prospect versus a cold prospect.
I hear Vulcan 7 has the best leads
The call has been screened in a sense. The only downfall to this type of dialer is that it has a patent. Natural predictive dialing is only available through one vendor. It cannot run on any open-source platform due to the legal constraints of intellectual property protection.
Modem Auto Dialers vs Board Dialers
Any laptop or desktop PC can be used as an automatic dialer through the use of a modem or a telephony board. Available software programs enable users attempting to reach prospects to set up their auto dialing system over their landline phones, while other users prefer to go the cheaper route and use their modem through the use of VoIP or the Internet itself.
The benefits of using a telephone line include touch-tone detection and call transfers. One of the benefits of using your modem to dial prospects is that this is a cost-effective solution. It’s cheaper to use a voice modem, especially considering that many of today’s PCs have them pre-installed.
Modern modem-based voice technology includes many of the same features as a telephony board such as touch tones, CPA, call transfers, answering machine detection, and the ability to leave a pre-recorded message on an answering machine. However, on a PC with limited voice modem features, the telephony board far supersedes the modem with many more robust features.
With many of today’s call centers making the switch to VoIP to save money, the centers’ auto dialers that rely on modems can still make hundreds of calls simultaneously. VoIP makes the transfer of calls a breeze.
I’m of the opinion that you leave a message… you can even have a pre-recorded message set-up so that when you hear an answer machine or when it rolls over to voicemail, you can decide to leave a pre-recorded message and keep dialing.
The Pros and Cons of an Auto Dialer
One of the many perks of an auto dialing system is its answering machine detection capabilities. This is a huge time saver for agents calling prospects. This key feature enables the system to detect the difference between the voices of a live human and a pre-recorded human – an answering machine message. While this result is not 100 percent achievable, it is highly accurate.
Another pro is through CPA, call progress analysis, when the call is analyzed through a robotic voice giving the live prospect the option of connecting with the agent or dropping the call. When the call is dropped, the system then goes on to another prospect, and the agent’s time is not wasted.
When the call is accepted by the prospect, the agent is then connected with a hot prospect interested in hearing and learning about his or her services. This increases the potential chance for future profit.
Additionally, the entire process is speedy and saves time. This equals efficiency on all levels. This efficiency also creates an organization with all of the agent’s calls.
The biggest pro of all would have to be hands down the fact that the agent is connected with the right target audience, leading to calls that are productive versus calls that are unproductive time wasters. A con is a fact that this process is not always 100% accurate and some callers get annoyed with an auto-dialing system.
How an Auto Dialer Works with CRM’s
When it comes to customer relationship management or CRM, an auto-dialer helps improve customer relations by making the “right” connections with callers.
If a CRM strategy is not implemented with an auto-dialing system, the company will likely fall flat on its face. Instead of technology taking the lead, the CRM strategy of the company should take the lead driving the technological uses and advantages of the autodialer.
An auto-dialing system is meant to enhance customer relations and empower the agent, but is not meant to completely replace human connections.
Auto Dialers and the Do Not Call List
In order to remain in compliance with the United States’ Do Not Call List, businesses that implement this type of system must adhere to the laws pertaining to the use of a dialer -laws that include the complete maintenance of call records.
These records not only help the business with prospect campaigns by keeping accurate records of dropped call percentages but also helps the business avoid calling any telephone numbers listed on any of the country’s Do Not Call Lists.
These lists are available federally, at the state level, and many companies have their own individual lists as well. Adherence to the country’s Do Not Call List law is vital in order to remain in legal operational use of the dialing system.
Believe it or not, some organizations are actually exempt from some of these compliance laws. However, most must comply and some must show evidence of this compliance with records. This protection to consumers is due to fraudsters and scammers who have taken advantage of an automatic dialing system’s benefits to the honest business owner.
Vulcan 7 has a pretty crazy waiting list.. At least for my area and most of the major metro areas across the country.. The last time I checked about a month ago. I too, have heard fantastic feedback from Vulcan 7 users, not just from the forums either
Mojo vs. Vulcan 7: I don’t know Vulcan 7, but I liked the mojo dialer. I kept notes in a separate database as I talked to the people who answered. I can recommend it
Mojo Dialer triple line with neighborhood lookup. Great platform.
Vulcan 7 is really good at explaining the differences…and I spoke with several agents using the two. We have been really pleased with the quality of numbers and with the system..and supposedly they have very few spots per territory.
We used to use red x, and it wasn’t that good. We love Vulcan7 with coles directory for just listed just sold, and it is also a dialer.
I am not really satisfied with Landvoice but in a year contract. I do like using Mojo Dialer neighborhood lists, they automatically load into the dialer, easier than importing a list
Mojo Dialer is the best dialer hands down and Vulcan 7 is the best for expired info. You sync the 2 so expired listings go directly into the mojo dialer. I’ve done the research. I tried land voice it’s no good. Won’t go wrong with this setup.
The major difference is Mojo dialer is a triple-line power dialer that powers through the list. They use both because Vulcan 7 is the best power dialer for Fsbo and expireds. But Mojo dialer is better for powering through a big list like internet buyer leads and circle prospecting and sphere… Both systems do different things.
What dialers will show my cell phone number (not an autodialer designated number) and is not too expensive?
Vulcan 7, Mojo dialer, Slydial, Landvoice
How can you call a cell phone if it’s illegal to call a cell on an autodialer?
Tough one. Many suggest “ignore” it, and some interpret the regulations in their own way. The best solution for you is to speak with your broker, understand the law, and make your decision accordingly. “The FCC’s 2015 TCPA regulations broadened the definition of an autodialer to include almost any dialing equipment short of a rotary-dial phone. The rules also set a one-call-before-liability standard for autodialer calls to cell phone numbers that have been reassigned to new users — whether or not the caller ever learns of that reassignment — even though 100,000 cell phone numbers are reassigned every day and no database captures more than 80% of them.” ~ Insights Association (Read More)
I have chosen my dialer, but I need phone numbers. Who do you suggest?
Cole Realty Source, Melissa.com, Spokeo, Cole + Spokeo
How Many Dials does Mojo Dialer do In An Hour
Mojo Dialer’s single line gives the user the ability to dial contacts at up to 90 calls per hour.
What Is An Auto Dialer System?
An Auto Dialer, Predictive Dialer or Power Dialer is an electronic system provided via software that will dial telephone numbers automatically speeding up the prospecting system. When a call is answered, a live person is connected or a recorded message can play.
With Phone Burner, Do I Have to Install Anything?
No. There are no installation requirements or software downloads. It’s a cloud-based solution you log into using a username and password.
Can anyone recommend a good phone dialer to increase the number of calls made in an hour and possibly leave auto voicemails? Since I’m doing auto email drips and using smart alto for texting those needing to be cold-called are typically not answering and I don’t feel like wasting 3 hours a day to call people that don’t even answer.
Slydial or sly broadcast, Phone Dialer, Vulcan 7, Mojo Dialer
What do you pick for the number of rings before your dialer goes to the next number? Do you choose 3 to decrease the chance of voicemail?
You could leave voicemails if you want longer-term recognition in the area (i.e. You are mailing, door knocking, calling in your farm). Skip them if you are just looking to talk to “now” people.
Which is better, Single Line or Triple Line Phone Dialers?
A single line is nice if you want to multi-task. E.g. while it’s dialing/leaving messages for you, you can send emails, do paperwork, etc. More lines (Landvoice has 4) just means more focus since it’s (obviously) much faster.
Looking to call neighborhoods around sold listings. What is the best company to go with for phone numbers and a dialer?
Do you need to have a landline phone to connect to your laptop? Or can you use the dialer from your cellphone?
You can call the dialer from any phone (skype, google voice, cell phone, land line), and then the dialer makes the calls for you.
Is there a power dialer that lets you use your own cell phone number?
Most of them do. Mojo, Vulcan 7. With Phoneburner you can Log in to the software from anywhere. Connect to the dialing platform using any phone, or, have the system call you. Set your Caller ID (or dynamic Local ID), select the contacts to call, and off you go.
For phone numbers + dialer: circle prospecting, expired listings, absentee owners, FSBOS, pre-foreclosures, Which offers accurate data and numbers?
Compare Cole Realty Source, Vulcan 7 Price, Landvoice, Mojo and Redx